Unstuck OpsFree workflow reviewFree review
Your AI engineering partner

Get repetitive work unstuck.

We build AI systems that handle document work, find answers in company information, and coordinate follow-ups—around the tools your team already uses.

Get a free workflow review See our work

Focused pilot $2,500Two weeksProduction scoped separately.

From hours to minutesBeverage distribution · Weekly report preparation
Today — scatteredToo much to chase
  • Documents

    Details re-entered by hand

  • Inbox

    Requests buried in threads

  • Spreadsheets

    Conflicting versions

  • Messages

    Follow-ups chased manually

Your tools, working together

AI reads and checks. Automation keeps work moving.

After — connectedPeople stay in control
  • Documents read, checked, and organized
  • Routine follow-ups sent and recorded
Missing details? Sent to your team for review.

The source and reason stay attached. Unclear information and actions outside your approved rules pause for a person—not a guess or an automatic approval.

Illustrative workflow Sample data

AI workflows for your industry

Choose the workflow that looks familiar.

Medical billing

Claim prep & review queues

Staffing agencies

Candidate evidence & handoffs

Clinics

Intake, follow-ups & reminders

Property management

Tenants, vendors & approvals

Accounting firms

Documents & follow-ups

Distribution

Invoices, orders & exceptions

Law firms

Case knowledge & client intake

Different industry? We work with business owners and technical teams on document, knowledge, and coordination workflows.

Selected work

AI systems we’ve delivered

Client names are confidential. These industries and outcomes come from delivered projects.

Beverage distribution

Weekly executive preparation

Preparation dropped from hours to minutes.

The bottleneck
Hours of manual pulling and formatting before every leadership meeting.
What we built
The recurring pull, comparison, and write-up now runs on a schedule.
Inside the project
Representative interfaceSample data
WEEKLY OPERATIONSExecutive summary
Generated 7:05am
Orders shipped1,284↑ 8.4%
Gross margin28.7%↑ 1.2%
Open exceptions62 need review
Decisions and risks3 source systems

Order volume increased while delivery time remained within target.

Two customer-credit holds need a manager decision before release.

One supplier price change is affecting margin in the North region.

Healthcare billing

Claims backlog

A three-day backlog became a same-day routine.

The bottleneck
Claims sat for three days before anyone could work through them.
What we built
Documents are read and prepared on arrival. Only exceptions reach a person.
Inside the project
Representative interfaceSample data
CLAIMS OPERATIONSException review queue
Updated now
18 prepared3 need review1 rule changed
More delivered work Recruiting, publishing & private knowledge
Recruiting

Applicant screening

Applications are summarized against the role, with the reason shown for each judgment.

Five hundred applicants were screened far faster.

Implementation details

Resumes are parsed from the applicant-tracking export, scored against a written rubric with a language model, and returned with a supporting excerpt. No candidate is rejected automatically. The output is a ranked review list.

Academic publishing

Manuscript checks

Submissions are checked against the house rules as they arrive.

Issues are found before editorial review starts.

Implementation details

Submissions are converted to structured text, checked with deterministic rules for the house style, references, and required sections, and returned as a report. Deterministic checks are used wherever the rule is unambiguous.

Beverage distribution

Field-team answers

Representatives ask in plain language and receive an answer with its source page.

Field representatives answer on the spot instead of calling the office.

Implementation details

A retrieval-backed assistant uses the company's playbook. The document is chunked and indexed. Answers are generated only from retrieved passages, and each answer cites its source page. The index is private to the client's workspace.

A closer look

What we automate—and where AI helps

Not another dashboard to babysit. Systems that read, check, coordinate, and show their work. Try the examples below.

Documents that check themselves.

Read invoices, compare records, and put the discrepancies in front of the right person.

Invoice reviewSample data
PDF
Invoice receivedNorthgate Supply · INV-4471
Matched to PO
EmailRead & compareReview
✓
14 of 15 lines match

One price difference needs a person.

Exception · line 7Line total is $120 higherInspect difference
PO unit price
$5.20
Invoice unit price
$6.20
Quantity
120 cases

($6.20 − $5.20) × 120 = $120 to review.

The original document and PO stay attached. No price is changed or approved automatically.

Routine matches move on. Exceptions stay visible.

Explore distribution workflows

Follow-ups without the chasing.

Connect messages, people, and operating rules. Keep approvals where they belong.

Maintenance coordinationSample data
↗
Kitchen faucet leakingMeridian · Unit 4B · Tenant message
RequestCheck policyCoordinate
  • ✓Entry permission and availability collected
  • ✓Approved vendor found · insurance current
  • !Building access window needs confirmation
Manager review$780 quote · $250 automatic limitReview next step
Prepared, not sent

Request the Thursday access window from the building manager. Keep the vendor booking on hold until access and spending are approved.

No appointment or payment is authorized by this example.

One work order. Every person and decision accounted for.

Explore property management

The right files. Ready for your team.

Collect, identify, and organize incoming documents. Stop reminders as soon as the work is complete.

Client document collectionSample data
DOC
Monthly close checklistRiverside Plumbing · August
Bank statement✓ Received
Payroll report✓ Received
Equipment invoiceMissing
Follow-up

One reminder is scheduled for the missing equipment invoice.

When the final document arrives, its reminder stops.

Explore accounting workflows

Answers you can trace to the source.

Search private company information with supporting evidence and clear limits on what is known.

Private case searchSample data
?
Ask the case filesSearch limited to this matter
Where was the blue Honda before the delivery?
Source-linked answer

The deposition places a blue Honda on the east side of the lot before the delivery arrived.

Supporting documentDeposition · page 62Read source
BATES 004512 · Sample excerpt
“…a blue Honda was parked along the east side of the lot before the delivery arrived…”

This excerpt does not establish who owned or drove the vehicle. Those details remain unconfirmed.

Evidence you can inspect. Conclusions for your team.

Explore private legal AI
Working with a technical team? See implementation capabilities.
  • APIs and webhooks
  • OCR and document processing
  • Retrieval-augmented generation
  • Private knowledge assistants
  • AI agents with human approvals
  • Authentication and permissions
  • Databases and vector search
  • Monitoring and audit logs
  • Client-owned or cloud deployment
How it works

Start with the work holding your team back

We build around your current tools where practical. This reduces disruption and avoids unnecessary new software.

  1. 01

    Show us the operational bottleneck

    A description or short screen recording is enough. We can also work from an existing technical brief.

  2. 02

    Map the workflow, exceptions, and approvals

    We document the normal path, exceptions, access, approvals, and failure cases.

  3. 03

    Build and test the agreed improvements

    We validate the prioritized workflows and related improvements against real scenarios. The pilot is a working build, with production rollout planned separately.

  4. 04

    Hand over the pilot and define the production path

    Your team tests the pilot. You receive the source code, documentation, and a roadmap for production.

Ways to start

A focused pilot, then a production system

AI workflow pilot

Two weeks
$2,500Agreed priorities · fixed price

We build practical AI improvements around your team's repetitive work, test them against real scenarios, and define the path to production. Related workflows can be included within the priorities and deliverables we agree together.

  • ✓Priority workflows and related improvements agreed together
  • ✓Normal cases, exceptions, and approval points mapped
  • ✓Realistic documents, messages, or system inputs
  • ✓A working pilot tested against real scenarios
  • ✓Human review where appropriate
  • ✓Documentation and source-code handover
  • ✓Production roadmap and quote for the next phase
Discuss a pilotProduction deployment, extensive integrations, security or compliance hardening, and ongoing support are scoped separately.

Production AI systems

Scoped separately

Turn a successful pilot into dependable operational software your team can use every day.

  • ✓Production deployment
  • ✓Multi-system and API integrations
  • ✓Authentication and permissions
  • ✓Monitoring, audit logs, and failure handling
  • ✓Security and compliance requirements
  • ✓Ongoing support and improvement when needed
Discuss a production system

We explain required third-party hosting, software, and usage fees before work begins.

Works with your existing stack
Business systems
Microsoft 365Google WorkspaceExcelOutlookGmailWhatsAppQuickBooksXeroHubSpotSalesforceSlackSharePoint
AI & engineering
ClaudeOpenAIPythonn8nPostgreSQLAPIs & webhooksOCRPrivate knowledge search
Who you work with

Direct collaboration, without agency layers

Unstuck Ops is an independent AI engineering studio. You work directly with the AI engineer who designs and builds the system, from workflow mapping through testing and handover.

There are no account-manager handoffs. There is no discovery phase that ends with only a slide deck. Our work includes operational systems in distribution, healthcare administration, recruiting, and publishing. We work with business owners and existing technical teams.

Every project begins with the exceptions, approvals, and practical details of how the work happens today.

  • Direct collaboration
  • Senior-level implementation
  • No account-manager handoffs
  • Client-owned deliverables
FAQ

Questions owners actually ask

What happens in the free workflow review?

We look at your operational bottlenecks, the systems involved, and the important exceptions. You receive an honest assessment of where AI could help and whether a paid pilot makes sense. Detailed workflow mapping, technical design, and implementation begin with a paid engagement.

What does a pilot cost, and how long does it take?

An AI workflow pilot costs $2,500 and takes two weeks. The pilot can cover related workflows and improvements. We agree on priorities and deliverables together to fit the two-week engagement. You receive the source code, documentation, and evaluation findings. Production deployment, extensive integrations, and security or compliance hardening are scoped separately.

Will this work with our current software?

In many cases, yes. We confirm supported integrations and permissions before proposing a workflow. We can also collaborate with your technical team and hand over code and documentation without replacing systems that already work.

How do you protect our data and keep us in control?

We agree on access, data handling, and security requirements before connecting client systems. Access is limited to what the workflow needs, with human approval for sensitive actions and exceptions. Automated actions can be logged for review.

What happens after the pilot, and who owns the work?

You own the delivered code and documentation. Your team tests the result and decides whether to proceed; there is no obligation to commission production. Deployment and support are scoped separately, and we explain third-party hosting or usage charges before work begins.

Get started

Request a free workflow review

Tell us what is stuck. We will assess whether it is practical to solve and explain the most sensible next step.

Detailed workflow mapping, technical design, and implementation begin with a paid engagement.

  • ✓A person reads every inquiry
  • ✓We agree on data handling before we access any systems
  • ✓Or email hello@unstuckops.com

We usually reply within one business day. We use your details only to assess and respond to your inquiry — see our Privacy Policy.